Replace paper forms with a smart intake link. Book appointments, send automated reminders, collect signed POPIA consent, and receive patient documents, all before they sit down.
No credit card required · First month free · Cancel any time
No hardware. No lengthy onboarding. One link, shared any way you choose.
Your intake link is ready the moment you sign up. Share it as a QR code at reception, send it by SMS, forward it via WhatsApp, or email it to patients before their appointment.
No app to download. Patients tap the link or scan the QR code with any phone and complete the form on their own device, even before they arrive.
The moment they submit, your dashboard updates. If they have not filled it in yet, the app sends an automatic reminder through their preferred channel.
Sensitive fields are encrypted at rest. Patient data is stored in South Africa's cloud infrastructure, POPIA-aware from day one.
Built specifically for the South African medical practice, from solo GPs to multi-doctor clinics.
A smooth, validated form that works on any smartphone. Collects personal details, medical aid info, and emergency contacts.
See all patients at a glance. The dashboard tracks which forms are outstanding so your team always knows who still needs to be chased.
Generate a clean, branded patient record PDF in a single click. Perfect for filing or handing off to clinical staff.
Place your QR code at reception, send the intake link by SMS or WhatsApp to patients before their visit, or embed it on your practice website. All delivery methods included.
Invite receptionists and admin staff with role-based access. Each team member gets their own secure login.
ID numbers, medical aid numbers, and sensitive fields are encrypted with AES-256. Built with compliance in mind.
Build your own intake form, then download it as a PDF, export the data to Excel, or print it for paper-based workflows. Your data, your format.
Create and manage appointments directly in Welcome Desk. The app automatically sends booking confirmations and reminders through each patient's preferred channel.
If a patient has not returned their intake form before their appointment, the app sends a gentle nudge automatically. By SMS, WhatsApp, or email, you choose the timing.
Patients sign their POPIA consent form and any practice contracts directly on the intake form. Signatures are captured, timestamped, and stored with the record.
Patients upload their ID book, medical aid card, and any other documents as part of the intake. Your practice receives everything in one place, no scanning required.
Re-send the intake form to a returning patient at any time to confirm their details are up to date. Their existing record is updated automatically when they re-submit.
No setup fees. No annual lock-in. Cancel any time.
Best for solo practitioners and small practices getting started with digital intake.
For growing practices with multiple practitioners who need more capacity and flexibility.
For large clinics and groups that need unlimited capacity, integrations, and a guaranteed SLA.
All plans include a free first month. No credit card required at sign-up.
Welcome Desk launches on 3 May 2026. Register your practice today and your first month is completely free. No credit card needed at sign-up.
We've received your registration and sent a confirmation to your email.
Your access link will be ready on 3 May 2026.
Your first month is reserved, completely free.